How to add Gmail email account to Microsoft email client?

gmail setup on microsoft outlook
Gmail is a very popular email service nowadays. When we access Gmail on web browsers, we always need internet access to sign in and check our emails. Gmail can be used with email clients such as Microsoft Outlook, Thunderbird etc. What is the advantage of using email clients? Configuring internet emails to email clients are better because you can read email already downloaded offline, without internet connection. In this post we will see how to add Gmail account in Outlook and how to resolve the problem encountered during setup where Outlook fails to login to Gmail and in sending test email.

How to add Gmail email account to Microsoft email client?

Steps to add Gmails to Outlook email client:

  • Open Outlook
  • Choose "Microsoft Exchange /POP3/IMAP/HTTP"
  • Click on "Manual Configuration option"
  • Choose "Internet Email"
  • Enter Gmail Account details
    • Your Name
    • Your Email Address
    • Account Type= IMAP or POP
    • Incoming Mail Server =
    • Outgoing Mail Server =
    • User name = your fill Gmail address
    • Password = Gmail account password 
configure gmail on outlook email client

  • Click "More Settings"
  • Click "Outgoing Server" tab > enable "My outgoing server requires authentication" and select "use same settings as my incoming mail server"
  • Click "Advanced" tab.
    • If IMAP was selected earlier, then:
      • Incoming Server (IMAP) = 993, encryption =SSL
      • Outgoing Server (SMTP) = 465, encryption =SSL
outlook gmail imap smtp port settings

  • Click OK and "Test account Settings"
All the details for Gmails entered so far to setup with Outlook is correct, yet Outlook is not able to log in to Gmail and send a test email. We get frequent prompts to enter the username and password. The problem is not the configuration on Outlook but Google is denying access to Outlook.
To resolve the Outlook sign in problem on Gmail, do the following.
  • Open Gmail in a web browser.
  • You may already have received emails that says login attempts were blocked
  • Click on your account icon from the top right corner and click on My Account
  • Under "Sign-in and Security", scroll down and enable "allow less secure apps" 

Google account Sign-in and Security allow less secure apps
  • Go back to Outlook and "Test Account Settings"
This time, the log in to Gmail and test email passes successfully. The configuration of Gmail in Outlook is now complete.

outlook gmail configuration

If you have issues adding Gmail with Outlook due to login or sign in issues, please check the video below: 

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